I've mentioned several times my use of and enthusiasm for Scrivener, a $39.95 writing program put out by a two-person operation in Cornwall, England. It's Mac-only, so stop right here if that means you can't consider it. (With VMware Fusion, I can happily run any Windows program on a Mac, but things don't work the other way around.)
Actually, don't stop right here, since the traits that make this program (logo at left) valuable are in principle ones that could be applied in other writing and research programs. Because it helps explain these useful features, and not because it's essentially a free ad for Scrivener (with which I have no connection of any sort, other than as a customer), I quote a note from a recent convert, Noah Ennis, a graduating senior at the University of Chicago. He talks mainly about two of the program's features: a simple-sounding but surprisingly important "full screen mode," which blocks out everything else happening on the computer so you can concentrate just on what you're writing; and a "project" organization system that makes it easy to amass many notes, files, quotes, research documents, etc related to the essay or article or book you're writing. Again the point about what follows is, it tells us something about this particular program, which may or may not suit your computer-using tastes; but it also suggests broader truths about the ways computers help and hinder the way we think. Ennis wrote this to me because I suggested the program to him. He says:
I don't think I've ever been excited about software, but this is something that's such a quantitative increase in efficiency (by lowering the energy tax on storage, retrieval, and switching between documents) that it qualitatively changes the way I read and write on the computer. Here are four areas in which it's drastically changed my computer life:
1. It makes all writing projects, but especially any large project, easier and more pleasant. My old method was to have a bunch of different Word documents open, and to move between them with a lot of time spent searching for windows and a lot of redundant writing. For [his undergraduate thesis], I ended up with something like 40 documents of which I only ever used 8 or 10. In Scrivener everything is instantly accessible and easy to switch to, which paradoxically means that I can write more haphazardly-- I can paste large block quotes from sources instead of putting a link, I can keep multiple outlines going at the same time as I'm writing. To say nothing of the full screen mode. I'm completely baffled that appleworks, word, and textedit haven't done something as simple as allow document loading from a side bar, or implement a fullscreen button (or if they have, I'm baffled at my and my friend's ignorance of these features). I'm convinced that if I had Scrivener when I was writing the [thesis], I could have saved literally dozens of hours of redundant work simply from better organization.2. Scrivener means that I can keep all of my lists and files in one or two central places, instead of in 50 word documents in my OS X dock. I used to have to hunt for the appropriate document every time I wanted to store a word, quote, book title, new concept, article, person's name, block of text to read later, etc.. Now I can do it in one place (and again, paradoxically, this means I can multiply the number of bins I have because the attention externality of each bin is so much lower. So I can make a bin for quotes about "ways of reading" where before that level of specificity would take too much time to access quickly and frequently).