You've Spent Years on Your Ph.D.: Should You Publish It Online for Free?

Why the American Historical Association is encouraging graduate programs "adopt a policy that allows the embargoing of completed PhD dissertations"
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The American Historical Association has spied itself a Problem with a capital P and it is determined to do something about it. That problem? Too many people are reading history doctoral dissertations on the Internet.

This madness must be stopped, the AHA thought to itself. We can't have all these people reading scholarly works online, for free. And so, the AHA crafted a solution, not a perfect one -- what solution is? -- but something that might help, something that might prevent all these people from reading all these dissertations. Yesterday, in a statement posted online, where everybody may read it (and many have), the AHA encouraged graduate programs and university libraries to "adopt a policy that allows the embargoing of completed PhD dissertations" from the Internet for six years. It is the AHA's position that they want universities to provide a choice to young PhDs, but I worry they are addressing the wrong problem, and doing so with the wrong tool.*

Let's first hear from the AHA in its own words:

The American Historical Association strongly encourages graduate programs and university libraries to adopt a policy that allows the embargoing of completed history PhD dissertations in digital form for as many as six years. Because many universities no longer keep hard copies of dissertations deposited in their libraries, more and more institutions are requiring that all successfully defended dissertations be posted online, so that they are free and accessible to anyone who wants to read them. At the same time, however, an increasing number of university presses are reluctant to offer a publishing contract to newly minted PhDs whose dissertations have been freely available via online sources. Presumably, online readers will become familiar with an author's particular argument, methodology, and archival sources, and will feel no need to buy the book once it is available. As a result, students who must post their dissertations online immediately after they receive their degree can find themselves at a serious disadvantage in their effort to get their first book published; it is not unusual for an early-career historian to spend five or six years revising a dissertation and preparing the manuscript for submission to a press for consideration. During that period, the scholar typically builds on the raw material presented in the dissertation, refines the argument, and improves the presentation itself. Thus, although there is so close a relationship between the dissertation and the book that presses often consider them competitors, the book is the measure of scholarly competence used by tenure committees.

In the past, most dissertations were circulated through inter-library loan in the form of a hard copy or on microfilm for a fee. Either way, gaining access to a particular dissertation took time and special effort or, for microfilm, money. Now, more and more university libraries are archiving dissertations in digital form, dispensing with the paper form altogether. As a result, an increasing number of graduate programs have begun requiring the digital filing of a dissertation. Because no physical copy is available, making the digital one accessible becomes the only option. However, online dissertations that are free and immediately accessible make possible a form of distribution that publishers consider too widespread to make revised publication in book form viable.

Of course, I am being a bit glib about what the AHA believes is a problem, and it's not that too many people are reading history online but the effect of that access -- that young scholars will be unable to publish their work as a book, if everybody can already read it online for free. And if those scholars can't publish a book, they'll be at a disadvantage when competing for tenure-track jobs.

The thing is, it's not so clear that this is in fact the case. A recent survey of academic journal editors found that only a very small percent (2.9) would explicitly not consider for publication something that was already available online. The vast majority said they were either always open to "electronic theses and dissertations" (ETDs) or would evaluate them on a case-by-case basis (a practice some might refer to as editing). An earlier study found that "only 1.8% of graduate alumni reported publisher rejections of their ETD-derived manuscripts."

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That doesn't get right at the question of how much the fact of online publication will sway an editor's judgment, but the point is that the relationship is unclear. There probably is a negative impact for dissertations that are particularly narrow and have a small potential audience, but for those that are more general, the effect could work in the opposite direction: Publishing online could generate buzz, enlarging rather than shrinking the pool of readers, making book or journal publication more, not less, attractive for publishers. Whatever the case, wherever the balance of these countervailing effects lies, it seems that more research into the relationship between online access and book viability should be done before a policy of a six-year embargo is endorsed.

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Rebecca J. Rosen is a senior editor at The Atlantic, where she oversees the Business Channel. She was previously an associate editor at The Wilson Quarterly.

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